Accounting Clerk

Job Description

• The Accounting manager is responsible to oversee the smooth and efficient processing of accounting and human resources related information and systems at the property level. Provide a leadership role in all accounting and personnel related issues at the property. 

Essential Job Functions:

Hotel General Cashier

• Verify deposits of each cashier and document variances daily
• Document due back and issue in a timely manner
• Provide change to all cashiers during specified times
• Make deposits to bank with security escort
• Maintain adequate inventory of cashier supplies including drop envelops
• Maintain MOD bank and replenish as necessary
• House bank issuance and monthly audit
• Communicate deposit information to corporate office daily
• Chargebacks
• End of Month Reports
• Bank deposits twice a week. 

Accounts Receivable

• Set up House Accounts and A/R Accounts as needed or directed by management
• Ensure all Group and Direct Bill accounts are accurate and mailed within three business days
• Make collection calls on outstanding accounts to ensure all amounts are collected within 60 days
• Complete credit references for Direct Bill accounts requesting credit
• Coordinate with Sales & Marketing/F&B/Banquets to ensure accuracy of accounts

Accounts Payable

• Maintain high level of organization of filing
• Ensure each invoice received has been properly routed to approving manager
• Research vendor disputes/questions and statements regarding unpaid invoices
• Ensure proper control measures are adhered in compliance with company standards
• Participate in inventory processes to ensure accuracy and controls

General Accounting

• Responsible for all end of month accounting including but not limited to the following:
  • AR summary, tax exempt report, PTD/YTD Revenue, inventory accuracy, cash sheet counts, P/L variance report contribution, rebills, accruals, etc.

Human Resources Generalist

• Manage and direct functions relating to Employment, Benefits and Wage Administration.
• Monitor the team member performance appraisal program to ensure reviews are timely; Read and analyze evaluations and goals to ensure appraisal comments are appropriate and Goals are measurable.
• Review and appraise all staff changes and paperwork for merit and accuracy. Approve required Human Resources forms such as Personnel Authorization and Team Member Communication forms.
• Recruit, hire and process team members necessary to maintain hotel staffing levels.
• Supervise and review the preparation of periodic reports relating to the Human Resource function. (e.g. EEO, labor turnover, payroll analysis, operational budget, HR Measurements etc.)
• Assist in the administration of all team member benefit programs, assuring timely processing of all related claims and team member awareness of available benefits.
• Assist in the development of all hotel personnel by developing or using pre-determined programs and/or instructing staff in the skills and techniques required to perform their job in accordance to the standard determined by the hotel.
• Review and submit all payroll information for processing and address all payroll related inquiries.

Minimum Requirements:

• High School graduate or equivalent
• Must be able to communicate in English with guests, visitors, vendors and hotel staff
• Must be able to provide legible communication
• Must be able to compute mathematical calculations
• Two years front desk/night audit and one year hotel accounting experience
• Proficient in Microsoft Excel, Word, and Outlook.
• Possess a working knowledge of basic office equipment such as fax machines, copiers, scanners and printers and automated property management systems.
• Ability to enforce hotel's standards, policies and procedures with hotel staff.
• Ability to maintain confidentiality of pertinent hotel data.
• Possess an independent work ethic to perform job functions with minimal supervision.
• Ability to work cohesively with other departments and coworkers as part of a team.
• Maintain high level of office organization by daily filing routine of all job related files.
• Attention to detail and accuracy.

Physical Requirements:

While performing the duties of this job, the employee is regularly required to sit; stand; bend; walk; use hands or finger; or feel objects, tools or controls; lift boxes (up to 15 pounds); talk and hear. Vision abilities required by this job include close vision to a computer screen.